June 29 Assignment - Termination Checklist

1. Gather written disciplinary records supporting termination.
2. Ensure that employee's contract or agreement with the University allows for termination.
2. Schedule meeting with University Librarian, Department Head, and member of Libraries Human Resources Department to discuss intention to terminate employee.
3. Notify the University Human Resources Department of the decision to terminate employee.
4. Schedule confidential meeting with employee to be terminated.
5. At the meeting with the employee:
- Explain the purpose of the meeting
- Explain in a general way the reason for the termination
- Allow employee time to make inquiries
- Communicate to the employee the effective date for termination (this should be two weeks following meeting date)
- Communicate post-termination benefits to the employee, including date of final paycheck
6. Arrange with Information Technology department to cancel employee's computing accounts on the date of termination
7. Arrange with Facilities department to cancel telephone accounts on the date of termination
8. Notify Libraries and University Human Resources Departments about the effective date of termination so that the employee is removed from the payroll
9. Communicate to the unit staff about the employee's departure from the Libraries in a general fashion (do NOT state, "Jane Smith was fired for her ineffectiveness as a librarian." Instead, state "Jane Smith will be leaving the Libraries on such-and-such date. Please join me in wishing her well."). Email is the best method for this communication.
10. Communicate via email to the remainder of the Libraries staff about the employee's departure from the Libraries.
11. On the date of termination, collect any remaining University belongings from the employee, including any building keys, University ID, and any other materials.
12. Ensure if at all possible that the departure is friendly and that the former employee feels that they may contact you with any questions or concerns after termination.